Effective immediately, travelers seeking an exceptions due to a religious, medical, or other accommodation must submit documentation to the designated office PRIOR to travel.
Religious accommodation documentation must be sent to the Office of Equity and Civil Rights. Begin the online accommodation request here.
Medical or other accommodation must be submitted to the Office of Accessibility and Disability Services (OADS) here. No confidental information is included on the documentation included in Concur.
Where to include in Concur? Copy of approved accommodation must be included with travel request and the expense report as support documentation. No confidental information is included on the documentation included in Concur.
When to get approval? All accommodations must be approved in writing by the relevant office prior to booking travel, to be considered during the travel approval process.
For questions concerning the accommodation process please contact:
]]>Office of Accessibility and Disability Services: adasupport@umbc.edu
Message from Bryan Casey, Assistant Vice President & Controller:
Dean Campus Community
As a result of the government shutdown, the FAA has determined that it will begin reducing air traffic at select airports. Airlines will phase in the cuts at the direction of the FAA, eliminating 4% of flights at 40 airports as of November 7, 2025 and working up to 10%, BWI is one of those airports.
Many community members have reached out to Business Services to ask, if they make other travel arrangements, due to the disruption in air service, will this be reimbursed even though this may not be the least expensive mode of transportation?
The circumstances causing our community members to choose alternate, and in many cases more expensive, modes of transportation are beyond our control. As you are making your alternate plans, be assured that as long as your Division leadership approves the changes and the increase in expense, we will support you in getting them reimbursed.
The leadership team will continue to monitor travel expenses during this period of uncertainty and disruption. If the increased cost of travel becomes unsustainable, additional guidance and/or restrictions may be necessary.
We would advise you to consider:
Here are some FAQ's to guide you as you consider alternate travel arrangements:
If time permits it would be best practice to get a new pre approval. However, in many cases time is of the essence and processing a new pre approval may not be practical. In these cases, we advise that the traveler send an email to their approver advising them of the change and the additional cost, prior to booking. A simple one word "approved" email response, will be sufficient as a pre approval.
Upgrades would normally be outside of policy, but may be the only options available during this FAA service reduction. Discuss this option with your travel approver and make sure they are aware of the financial impact. Follow the above guidance regarding preapprovals in this case.
If you are away from campus and trying to get home, feel confident that we are going to support your efforts to get home. If you booked your travel through Altour our travel management partner, we suggest you contact them to make alternate arrangements. Phone: 800-333-2115