Starting at 8:01 am today, Kuali Protocols for IRB system is available for IRB submissions and other related actions for legacy and new protocols.

Questions and Assistance

The ORPC staff are ready to assist and service IRB submissions through Kuali. We have posted virtual question/answer sessions on our myUMBC page to any questions you may have throughout the initial phase of Kuali IRB implementation. Of course, contact us at compliance@umbc.edu with other questions and concerns.

What this means for you

Beginning tomorrow, October 18., 2020, at 8:01 am, Kuali Protocols for IRB system is available for IRB submissions and other related actions for legacy and new protocols. 

Next Steps 

The ORPC office re-opens tomorrow at 8:00 am for IRB protocol submissions.

Please go to the IRB website  to access the Kuali Protocols for IRB system.  The current version of the Kuali IRB User Guide is found on the  Kuali at UMBC 

Questions and Assistance

The ORPC staff are ready to assist and service IRB submissions through Kuali. We have posted virtual question/answer sessions on our myUMBC page to any questions you may have throughout the initial phase of Kuali IRB implementation. Of course, contact us at compliance@umbc.edu with other questions and concerns.

What this means for you

From October 8, 2020 5:01 pm until October 18, 2020at 8:00 am, the ORPC will be closed. No paper IRB related submissions or actions will be accepted to allow for Kuali IRB data migration. Responses to IRB protocol related questions and concerns may be delayed. We appreciate your patience as we complete the Kuali IRB data migration.

Next Steps 

Go to the Kuali at UMBC information page to access the current version of the Kuali for Protocols IRB User Guide. Please review the steps to prepare for submission of new protocols or other protocol actions beginning October 18, 2020.

Kuali IRB Website

Keep an eye on the IRB website.

Questions and Assistance

The ORPC staff are ready to assist and service IRB submissions through Kuali. We have posted virtual question/answer sessions on our myUMBC page to any questions you may have throughout the initial phase of Kuali IRB implementation. Of course, contact us at compliance@umbc.edu with other questions and concerns.

What this means for you

·        The last day to submit paper applications, modifications (amendments), deviation reports and closure reports is October 8, 2020 at 5:00 pm.  Our office will ensure that protocol submissions and updates are incorporated into a Kuali protocol record.

·        From October 8, 2020 5:01 pm until October 18, 2020 at 8:00 am, the ORPC will be closed. No paper IRB related submissions or actions will be accepted to allow for Kuali IRB data migration. Investigators are asked to review their planned start dates of new protocols or modifications to incorporate the office closure.

·        Starting October 18, 2020 at 8:01 am, the Kuali Protocols for IRB system will be available for IRB submissions and other related actions for legacy and new protocols.

Next Steps 

Keep an eye on the ORPC myUMBC page as well as the Kuali at UMBC information for further information and “Go Live” implementation dates.

Kuali for  Protocols IRB User Guide

Go to the Kuali at UMBCinformation page to access the current version of the Kuali for Protocols IRB User Guide. Please bookmark this link. 

Kuali IRB Website

The IRB website will be changing. Final webpage updates will be available October 9, 2020.

Questions and Assistance

The ORPC staff are ready to assist and service IRB submissions through Kuali. We have posted virtual question/answer sessions on our myUMBC page to any questions you may have throughout the initial phase of Kuali IRB implementation. Of course, contact us at compliance@umbc.edu with other questions and concerns.

On August 13, 2018, the President signed the John S. McCain National Defense Authorization Act of 2019 (NDAA). One section (Section 889) of this act restricts use of federal loan or grant funds for purchase of certain Chinese-origin equipment or services for research projects. This prohibition became effective August 13, 2020.

Chinese-origin equipment or services include telecommunications equipment or video surveillance equipment or services produced by business entities and the affiliates of these entities such as Huawei Technologies Company and ZTE Corporation. A current list of these business concerns is found on our entity screening webpage.

What should you do?

·        Reach out to your OSP representative to review language in RFAs, RFPs or other proposal submission documents you may see where a reference is made to the NDAA and/or Section 889 the “Prohibition on Certain Telecommunications and Video Surveillance Services and Equipment”. Both the OSP and the ORPC will work together with you to answer questions. 

·        Be aware the UMBC’s purchase order terms and conditions. UMBC has a responsibility of complying with all applicable U.S. export control laws and regulations in the procurement process. If you plan to procure an item or service from a non-US entity, read through Section 14 of the terms and conditions. Let the ORPC know if you have any export control questions.

·        Let the OPRC know prior to creating a requisition for purchases of this equipment or service or the planned shipment of any of the above items from these entities using federal grant funds.  We can perform a Restricted Party Screening that will determine if a foreign entity business is on any government issued restricted, blocked, or denied party lists. We have created an  entity restricted party screening form to perform this review.

This is also a good reminder that the ORPC can assist UMBC departments who plan to sponsor foreign persons/national visitors for a visit to campus in a business or technical capacity. We ask departments submit a foreign visitor restricted party screening form  before sending an invitation or submitting an unpaid or paid appointment for UMBC approval and before the Office of International Education Services (IES) applies for a visa,  Note the screening form is in a new format, but the information request in the same. Please visit the Restricted Party Screening for Foreign Visitors webpage for additional information.

The Institutional Review Board (IRB), the formally designated UMBC committee to approve, monitor, and review research involving humans is currently accepting applications from students to join.  Graduate and undergraduate students are considered full members of the board. Student members serve for a one (1) appointment and review research protocols, attend meetings, and vote on issues with the aim to protect the rights and welfare of the research subjects. Appointments begin in October 2020. The board typically meets 5 times during the academic year: October, December, February, April and June. Meetings are currently held virtually on Mondays from 10 am-12 pm.

This is a terrific opportunity to learn about ethical issues related to research. Also, being a member of the IRB looks good on a curriculum vitae or resume. Please contact Dr. Susan Sonnenschein, IRB Chair, (sonnensc@umbc.edu) no later than October 9, 2020 if you wish to apply. Your email should include a copy of your curriculum vitae or resume and a few sentences describing your research interests and experience. We are particularly interested in people who have had research experience with human participants.

The Office of Research Protections and Compliance (ORPC) offers training and guidance throughout the protocol review process. Please contact the ORPC at compliance@umbc.edu or click on the IRB's web page for additional information.