Important Notice: Google Quotas Established
Unlimited Storage is Going Away
The UMBC Division of Information Technology team is taking key steps to continue providing secure accounts and workspaces and ensure your information is protected. Several cloud service providers are phasing out unlimited cloud storage, including Google, Box, and Microsoft.
Google storage has been unlimited for all UMBC accounts for many years, and the amount of data some users have in their accounts has increased drastically. Google no longer provides unlimited cloud storage for higher education users. We must take action to reduce the amount of data we are storing as an institution in Google, and to this end, quotas have been established in Google for all UMBC accounts.
Please note that every effort is being made to ensure existing users in our campus community are not adversely affected by the storage quotas. Your data is important. Existing users have been provided additional space based on their current Google storage use. New UMBC accounts will be given the default quotas below to ensure we remain under our storage limits. To assess your stored data and check your storage usage,
visit your Drive storage page.
Key Takeaways
Storage Quotas for Existing Users:
- Existing users have a cap that allows them 5GB+ headroom.
- If you are a student with less than 3GB, you are in the 5GB quota group. Faculty and staff are provided a minimum of 25GB.
- If you currently have 3 - 15 GB, you are in a 25GB quota group.
- If you have 15 - 90 GB = 100GB quota.
- If you have 90 - 900GB = 1TB quota.
- If you have over 900GB = 100TB quota.
- If you are a member of the 100TB group, you may be contacted by DoIT to determine if Google is the best place to store your data.
- To assess your stored data and check your storage usage, visit your Drive storage page.
Storage Quotas for New Users:
- New faculty and staff members will receive a default of 25GB.
- New students will receive a default of 5GB.
Where does my storage number come from?
- Storage is comprised of data in Google Drive, Gmail, and Google Photos.
If you have questions or concerns, please reach out to the Technology Support Center at 410-455-3838 or
submit a ticket.
Cloud resources can transform a course design with streamlined document display and reduce storage footprint. Two new integrations from Google Workspace and Microsoft OneDrive offer cloud-based file management for Ultra courses. These tools allow faculty to select existing files, such as a syllabus or course schedule, and embed them seamlessly into a course for students to view. Customized privileges ensure only the document owner can modify the file within the framework of the course or the cloud drive while keeping the learner's access restricted to read-only.
Additionally, these tools support student collaboration, allowing for dynamic exchange of ideas, peer learning, co-authorship, and presentation planning. Creating a collaborative document in Google or Microsoft provides an exciting opportunity for faculty to support student teamwork in a shared environment directly embedded in the Ultra course space. Leverage these tools with students for real-time writing and editing, brainstorming, project planning, and other collaborative experiences.
Learn more about using Google Workspace (Docs, Slides, Sheets)
Image 1: Example of an embedded Google collaborative document for students
Learn more about using Microsoft OneDrive (Word, PowerPoint, Excel)
Image 2: Example of an embedded Microsoft Word document for students to read only
Both Google Workspace and Microsoft OneDrive are available now. Faculty can learn more about these tools at an upcoming webinar on January 9, 2024.
Connect with Instructional Technology
As always, if you have any questions about teaching, learning, and technology at UMBC, please consider the following options:
UMBC is committed to providing a consistent learning experience for everyone. The last day we will support Blackboard Original is December 31, 2024. Please check out our training and support: https://umbc.edu/go/ultra.
]]>
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Google Assignments and File Embed Available for Bb Courses
Use Google's Rich Editor to Provide Student Feedback
In January 2018,
Box discontinued Crocodoc in favor of the Box inline grading tool. The goal of this transition was to provide a similar and simpler experience users know from the traditional Box interface. For instructors, the new Box inline grading tool reflects a simpler design, but the tools are often not robust enough to provide feedback.
Earlier in 2019,
Google announced Google Assignments, a new tool that would allow faculty to create and share Google Suite files (Google Docs, Google Slides, and Google Sheets), as assignment templates for individual students and student groups. Google Assignments can be edited by students and faculty, changes tracked by all contributors, and submitted for a grade. When faculty review the submitted Google file, it is locked from further edits. Faculty can embed comments, grade with rubrics, check for plagiarism, or provide feedback from a reusable comment bank. After you post grades through Google Assignments, scores will automatically transfer to Blackboard.
Since
current student submissions via cloud storage will not render and display Google Suite file types, often resulting in students having to download and resubmit their assignment, this new tool addresses a challenge with Blackboard’s current cloud storage support.
Additionally, instructors will be able to leverage
unlimited Google Drive storage, and use the Google Drive File Embed tool into their Blackboard Original and Blackboard Ultra courses. The Google Drive File Embed tool places a link to a native Google Suite file from the instructor's drive directly into a Blackboard course, and provides students with view-only access to the file.
DoIT offers all active members of the UMBC community with three cloud storage options:
- Box, with unlimited storage, is strongly recommended for institutional data
- Google Drive from Google Suite, with unlimited storage
- OneDrive from Office 365, with 1TB storage
As always, if you have any questions, please consider the following options:
]]>
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Wed, 08 Jan 2020 11:32:54 -0500
Wed, 08 Jan 2020 11:36:48 -0500
Notice: DoIT Is Changing Mailing List Vendor
Google Groups & myUMBC will be used for communications
DoIT has begun transitioning users off mailing lists to Google Groups and myUMBC. We expect this transition to be completed by the end of June 2017. Sympa, the campus software used for handling email lists, is being discontinued, triggering this migration. Mailing list will not be going away. Instead, the software used to access and administer them is changing. DoIT is working with list owners to talk about migration strategies, and how Google Groups & myUMBC can be used to make sure that the transition is as painless as possible for list owners and administrators.
If you are mainly using your group for announcements and events, we recommend using myUMBC Groups. myUMBC is a robust platform for managing your group for both internal and external communications.
With myUMBC Groups, you’ll have more control over who joins your group, what their positions are, and the ability to make the group either public or private. Through subscriptions, you can also pull content into your group from other myUMBC groups and from outside of myUMBC. There are additional features in myUMBC, such as events where you can track attendees and participants. If you have an important post, you can pin it to the top of your group for members to see. Groups can have customized avatars and banner images to give a more unique feel.
For any questions about this transition, please contact Damian Doyle:
damian@umbc.edu
]]>
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Mon, 08 May 2017 11:48:06 -0400
Last Call to Register for Techfest!
Learn new skills! Win prizes! Sign up today!
On Wednesday, March 9, from 11:30am - 1:30pm, DoIT's Instructional Technology team is sponsoring Techfest in the University Center (rooms UC 310, UC 312, and the UC Lounge) to bring the campus community together and present ways that technology can both support and improve the efficiency of day-to-day activities.
STUDENTS, FACULTY, and STAFF are all welcome and encouraged to attend.
Registration is required for this event. Please register here.
After attending your workshop, be sure to complete a feedback form to be entered to win Starbucks gift cards, Webcams, iPad cases, and more!
Registration will close on Friday, March 4, 2016 at 5pm. Register now!
Registration is closed for workshops already filled to capacity. If you have any questions about the registration process, contact Collin Sullivan.
Workshop descriptions have been provided below:
Session 1 Workshops (11:35 - 12:00):
LIMITED AVAILABILITY - Blackboard Tips & Tricks (UC 310): Blackboard is the current learning management system used at UMBC. Your professors may use it to supplement or replace the traditional classroom experience. Come learn a few tips & tricks for getting access, taking tests, receiving notifications about content & communication updates, and using the new Bb Student mobile app.
CLOSED - Where’s my iCloud? (UC 312): iCloud keeps popping up on my phone! What is this? Where is it? Why do I need it? Discover the essential basics of iCloud, like Find my iPhone, and how to use other features like Shared Photos, iWork for iCloud, and more.
Session 2 Workshops (12:05 - 12:30):
CLOSED - Collaborating with Google Docs (UC 310): Are you working on a team project or presentation? With everyone’s busy schedules, how can we all meet up together to get this assignment done? Learn how to use Google Docs to work with your group without physically meeting!
LIMITED AVAILABILITY - LinkedIn 101 (UC Lounge) (from the Career Center): What is LinkedIn? Why should you use this tool to make connections and build your brand? Come to this session to learn the basics of LinkedIn including how to create an “All-Star” profile and the do’s and don’ts of LinkedIn connection etiquette.
LIMITED AVAILABILITY - Upgrade Your Notes with OneNote (UC 312): Taking notes with paper and pen? There has to be a better way in the 21st century! Learn how to improve your journals with OneNote and how to stay on top of your class notes.
Session 3 Workshops (12:35 - 1:00):
Collaborating with Google Docs(UC 310) *Same as Session 2, see description above*
LIMITED AVAILABILITY - Making the Most of Your LinkedIn (UC Lounge) (from the Career Center): Go beyond the basics of LinkedIn. Learn how to take full advantage of this tool to network like a pro, increase your visibility, and make LinkedIn a part of your job search strategy!
CLOSED - Managing Your Gmail Tips & Tricks (UC 312): Are too many emails flooding your inbox? Want to change its layout? And what are these Google Gadgets? Learn how to make the most of your email and become a Gmail Guru from the Chief Information Officer here at UMBC, Jack Suess!
Session 4 Workshops (1:05 - 1:30):
CLOSED - 7 Secrets of Effective Calendaring (UC 310): Google Calendar is such a simple, yet critical app for managing our day to day activities. Is there more below the surface than just your list of meetings? Come learn about hidden or unknown benefits of this simple and powerful tool. The intended outcome from this presentation is that participants are able to gain more insight and effective skill in their use of Google Calendar.
LIMITED AVAILABILITY - Maximizing Your Storage with Box (UC 312): Want unlimited computer storage? Want to be able to access it anywhere, any time? Box Cloud Storage is your answer for storing files and collaborating on projects with your peers quickly and effectively.
Updates Coming to Clickers (UC Lounge): Learn about the changes coming to Clickers here at UMBC from our UMBC Turning Technologies Intern. Registration is not required to attend this information session.
We hope to see you there - don’t forget to register!
]]>
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