55 People Attend 2nd Annual TechFest
More registrations and an increase in workshops
On April 10, DoIT hosted its 2nd annual TechFest, a campus event that brings together faculty, staff, and students to share technology tools through workshops. This year’s event had a bigger presence than ever before with a 50% increase in registration and a 10% increase in attendees.
TechFest 2017 featured 15 speakers sharing their various technology tools aiming to both support and improve the efficiency of day-to-day activities. Vendors like Lenovo and student organizations like the UMBC Game Developers Club were also a part of this year’s event. The event had a ‘freebie’ table with various items for attendees to take, and over $400 in prizes were raffled off.
Freebie table at TechFest.
New to TechFest 2017 was an app that allowed attendees to build their own schedule of sessions they were interested in attending. The app also featured presenter bios and a QR code scanner allowing users to quickly scan codes to easily leave feedback on the sessions they attended.
The TechFest Guidebook app.
A variety of topics were presented by faculty, staff, and students. Ashley Waters, Associate Director for UMBC - Shady Grove Campus, presented how she uses her favorite Google extensions. DeVaughn Jones, a junior Financial Economics major, presented Social Media: Attention vs. Action where he went into depth on how to utilize social media sites like Facebook to effectively market your group at UMBC.
On the left, Ashley Waters and her workshop on Google extensions like Google Keep. On the right, DeVaughn Jones and his workshop on how using Facebook can be an effective tool on UMBC.
Dr. Ian Anson, assistant professor for Political Science, shared his research findings on engaging student feedback. Rather than giving handwritten feedback, Anson found that by using screen capture technology he could provide more effective student feedback that also engages more with students. You can view his presentation slides here.
Dr. Ian Anson and his workshop on using various screen capture technologies as an alternative to handwritten feedback.
TechFest 2017 was a big success and engaged the UMBC community. Attendees found the workshops interesting and helpful. DoIT is taking note of all the feedback from TechFest and is looking to make the next TechFest even better.
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On April 10, DoIT hosted its 2nd annual TechFest, a campus event that brings together faculty, staff, and students to share technology tools through workshops. This year’s event had a bigger...
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Tue, 09 May 2017 08:52:08 -0400
Thu, 11 May 2017 09:13:51 -0400
DoIT to Manage New Apple Store
All Personal & Dept. Purchases Will Be Made Online
To The Campus Community,
During this academic year, staff from DoIT, the Bookstore and the Library have been considering a change in how the campus buys Apple computers. Specifically, we are announcing that on June 1 (and pending clearance of the Bookstore’s existing Apple inventory), DoIT will manage a new Apple on Campus (AOC) store that is conducted completely online for personal and department purchases. In addition, DoIT will provide other services designed to complement computer purchase and ownership including the following:
Consulting & Support
Any student, faculty or staff member interested in purchasing or getting the most out of an Apple computer can meet with knowledgeable DoIT staff in our Technology Support Center (TSC) located on the 1st floor of the Library next to the Retriever Learning Center (RLC). Individuals will still make their own purchases through the online Apple Store for education, but DoIT staff can help advise on configurations, or provide support on how to use or troubleshoot their current Apple devices. Department purchases will also be completed online using a PCard or purchase order (PO). In either case, anyone can try out an Apple computer at the TSC’s technology demo table or through the Library’s Laptop Loaner service (subject to availability).
Service & Repair
If consulting & support can’t solve a problem, DoIT will now provide service repairs for any Apple computer owned by UMBC students, faculty, staff or departments that is under warranty. Just bring the unit to the TSC, which will help triage the nature of the problem and coordinate the service repair request. Like any IT support request, individuals will be able to track the status of the service repair through a Request Tracker (RT) ticket confirmation email or by going to my.umbc.edu/help. They can also get a loaner unit until the repair is complete.
Why The Change?
When DoIT’s Help Desk became the Technology Support Center and moved from the basement of Engineering to the Library 1st floor in 2011, we did so to become a more visible, central destination for all basic IT support. Coupled with changes in consumer and institutional purchasing that are increasingly done online, we feel this change complements DoIT’s own strategy for IT support. While campus users may still go elsewhere for their individual Apple purchases, we feel the combination of visibility, consulting, service, repair and loaner options makes sense for the campus at this time. For more information, visit the TSC in the Library or call 410.455.3838. Also, please note: the last day to order from the Bookstore and assure delivery for pickup there will be Monday, May 22.
Finally, we want to personally thank Bob Somers and Cliff Coleman from the Bookstore for being good stewards of the UMBC Apple Store since its inception in 1985 and partnering with DoIT on this transition. We have also appreciated theirs and Library Director Patrick Dawson’s collaboration as we discussed how to change the store’s model going forward.
Sincerely,
Jack Suess
Vice President of Information Technology and Chief Information Officer
John Fritz
Associate Vice President, Instructional Technology
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To The Campus Community, During this academic year, staff from DoIT, the Bookstore and the Library have been considering a change in how the campus buys Apple computers. Specifically, we are...
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Mon, 08 May 2017 16:51:28 -0400
Wed, 19 Sep 2018 14:38:42 -0400
Mariann Hawken Receives Employee of the Quarter Award
Hawken helped lead the Course Materials Initiative for UMBC
Terry Cook, Senior Associate Vice President for Administrative Services, nominated Hawken for the award. “I think it is noteworthy that her nomination is not submitted by someone in her own division,” said Cook. “This speaks volumes to the impressiveness of her qualities and contributions.”
“...She did not hesitate to investigate the issue, identify options to solve them, and take the necessary steps to resolve the matter.”
Hawken has been instrumental in spearheading the implementation of the Course Materials Initiative (CMI), an effort to provide students with more affordable course materials and integrating them via Blackboard. She took the lead working directly with Vital Source, the digital platform provider, in integrating the course materials from 4 different publishers in Spring 2016. Hawken also proactively developed and conducted training for faculty by creating a training webinar that was easily accessible for faculty members.
“When issues arose, she did not hesitate to investigate the issue, identify options to solve them and take the necessary steps to resolve the matter.” said Cook.
In Fall 2016, CMI rolled out its second phase, extending from 12 courses to 23 courses, with multiple sections and nearly 30 faculty members. Hawken was there to provide the required training and technical support they needed.
“...went above and beyond, and her participation enabled a successful launch of this initiative…”
Hawken continues to make suggestions to improve the CMI, and her efforts have helped position UMBC to be ahead of the curve with digital content. “Mariann went above and beyond, and her participation enabled a successful launch of this initiative to be achieved and be expanded,” said Cook. “The Bookstore could not have done so without her!”
Hawken will receive a check for $500, a special parking space, and one day of administration leave. Congratulations to Mariann Hawken on her EOQ award!
Pictured is Mariann Hawken holding her Employee of Quarter award.
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DoIT would like to congratulate Mariann Hawken, eLearning Coordinator for ITNM, on receiving Employee of the Quarter (EOQ). The program recognizes the outstanding qualities and contributions of...
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Mariann Hawken holds the Employee of the Quarter award
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Mon, 08 May 2017 13:08:53 -0400
Mon, 30 Mar 2026 16:43:07 -0400
Notice: DoIT Is Changing Mailing List Vendor
Google Groups & myUMBC will be used for communications
DoIT has begun transitioning users off mailing lists to Google Groups and myUMBC. We expect this transition to be completed by the end of June 2017. Sympa, the campus software used for handling email lists, is being discontinued, triggering this migration. Mailing list will not be going away. Instead, the software used to access and administer them is changing. DoIT is working with list owners to talk about migration strategies, and how Google Groups & myUMBC can be used to make sure that the transition is as painless as possible for list owners and administrators.
If you are mainly using your group for announcements and events, we recommend using myUMBC Groups. myUMBC is a robust platform for managing your group for both internal and external communications.
With myUMBC Groups, you’ll have more control over who joins your group, what their positions are, and the ability to make the group either public or private. Through subscriptions, you can also pull content into your group from other myUMBC groups and from outside of myUMBC. There are additional features in myUMBC, such as events where you can track attendees and participants. If you have an important post, you can pin it to the top of your group for members to see. Groups can have customized avatars and banner images to give a more unique feel.
For any questions about this transition, please contact Damian Doyle:
damian@umbc.edu
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DoIT has begun transitioning users off mailing lists to Google Groups and myUMBC. We expect this transition to be completed by the end of June 2017. Sympa, the campus software used for handling...
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Mon, 08 May 2017 11:48:06 -0400
Google Docs Phishing Messages
Google Docs Hack Information
On May 3rd, email messages began to arrive at people's inboxes that appeared to invite people to view a Google document. Upon clicking on the blue icon for the invitation, the person would receive a message asking for permission to access the person's address book and email.
If the person gave permission to access their address book and email, the malicious script would read the person's address book and send the phishing message to everyone in the address book. This is why the messages would have appeared to have come from someone you know.
If the person didn't give the hacker's script permission to access their address book, nothing would happen.
In some instances, a Google form would pop up asking for the person's name and log in credentials.
Within a few hours of the attack being released, Google was working to block the hack and remove the hacker's access. At this point, yesterday's hack has been mostly cleaned up.
Key points
- The malware did not compromise anyone's username or password, unless a person entered their credentials into the Google form that popped up on the screen.
- If anyone did enter their username and password into the hacker's Google form, please reset your password right away. If you need assistance with resetting your password, please contact the DoIT Technology Support Center.
- Google has cleaned up the permissions and blocked the blue icon from working. The phishing messages now also show a warning that says, Be careful with this message. Similar messages were used to steal people's personal information. Unless you trust the sender, don't click links or reply with personal information.
- Please delete any copies of the phishing message that you may have in your inbox.
Additional details about the malicious messages are available at:
Since this hacker was successful with this type of attack, we should all expect to see more of these types of messages. The next attempts could appear to be related to Google again, or the hackers could switch to trying to hack Box.com or any other cloud services.
As always, if you aren't expecting to receive a document from someone or something feels out of the ordinary, call the sender of the message and ask if they really sent it. If they didn't send it to you, don't open it.
Also, anytime something asks for permission to access your address book, docs, email, or any other information; think twice before giving permission. That one click could cause a big mess.
Finally, if you have any questions or would like someone to validate something that doesn't seem right, please DoIT Security at
security@umbc.edu. We are happy to help determine if something is legitimate or a threat.
Thank you,
Mark Cather
Chief Information Security Officer
Division of Information Technology / UMBC
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On May 3rd, email messages began to arrive at people's inboxes that appeared to invite people to view a Google document. Upon clicking on the blue icon for the invitation, the person would...
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Thu, 04 May 2017 15:02:53 -0400
Thu, 04 May 2017 15:11:41 -0400
Spring Student Course Evaluations Available May 3 - May 16
Access your evaluations online through Blackboard or email
The student course evaluations for Spring 2017 are now available to complete online between May 3 - May 16. Please note, you will not be able to change your answers after you submit, or access the evaluations after the time window closes.
Course evaluations are used to help improve, not only courses, but the quality of instruction at UMBC. The online survey includes both Likert scale responses and open-ended Direct Instructor Feedback Form (DIFF) questions. Instructors will only see aggregated responses to the survey questions. They will also see responses to open-ended questions but will not be able to connect those responses to individual students. You can
see what the survey looks like here.
In Fall 2016, UMBC made the move away from paper scantrons for student evaluations and toward an online system, allowing more opportunity to complete evaluations.
As a student, you can go to your evaluations anytime during the open window and even save your responses to come back to later. To access them through Blackboard,
log into your Blackboard account and click the MyBlackboard tab. There you will find a section with the heading “Online Student Course Evaluations.”
Screenshot of Blackboard and where to find the student course evaluations link.
Students will also receive an email from
StudentCourseEvaluations@umbc.edu where they can access the evaluations with the link provided. You might notice a question mark next to the sender name. This happens when UMBC Gmail detects an email that was not sent by UMBC Gmail servers. In this case, the emails are being sent by eXplorance Blue, the online service used to administer the Student Course Evaluation program. The link in the email is safe to click with.
If you’re an instructor, you will also receive an email communication from
StudentCourseEvaluations@umbc.edu with a link to a list of your courses. This link can be used for both monitoring response rates throughout the evaluation process, and reviewing survey results after final grades have been posted.
]]>
The student course evaluations for Spring 2017 are now available to complete online between May 3 - May 16. Please note, you will not be able to change your answers after you submit, or access the...
https://wiki.umbc.edu/display/faq/Student+Course+Evaluations
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Wed, 03 May 2017 09:30:46 -0400
New Box Experience Now Available For UMBC Users
Box now has sidebar navigation, improved search, and more
Box, an online file sharing system that allows you to access your files from multiple devices and
collaborate with others, recently released an update to its web interface. Some of the new changes include a brand new sidebar for navigation, improved search, an improved tile view for files, along with a few other minor changes.
New Sidebar
A new, persistent sidebar creates easier access to all your files. Now, the sidebar is always with you wherever you navigate to on Box so things like your ‘Favorites’ are just a click away. You can also now change your landing page to ‘Favorites’ rather than All Files allowing for greater customization as to which files appear when you first open Box. You can change your landing page by going into your account settings. Additionally, ‘Notifications’ have been renamed to ‘Messages’.
Screenshot of sidebar navigation in the new box experience.
New Improved Search
Previously advanced search options were only accessible after completing a simple keyword search. Now, search results can include content filters to narrow down results and can search by metadata.
Screenshot shows the new Box experience search bar. Easily switch between your content filters or Metadata.
Other Changes
The new Box experience has a lot of smaller changes as well. Single clicking an item selects it, while double clicking an item or clicking the name opens it. You can now switch between list view or an enhanced thumbnail view for rich previews easier too. Box has also added several new keyboard shortcuts:
Use Ctrl + click to multi select items
Ctrl + C shortcut to copy selected items
Ctrl + X shortcut to cut selected items
Ctrl + V shortcut to paste selected items
3D and 360º images, as well as HD and 360º video can now be viewed in Box without the need of downloading the file. Options to “Invite Collaborators” and “Get [a] Shared Link” are now consolidated under the “Share this Folder” button.
If you want to revert back to the old Box experience, you can do so by clicking on the question icon at the top of the page. At a later date, the new Box experience will be enabled for all users and you will be unable to revert back to the old interface.
]]>
Box, an online file sharing system that allows you to access your files from multiple devices and collaborate with others, recently released an update to its web interface. Some of the new changes...
https://umbc.account.box.com
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Tue, 02 May 2017 08:11:48 -0400
Wed, 19 Sep 2018 14:10:31 -0400
Todd Haddaway & Stacy Long Generate Interest at Alliance
The two presented UMBC’s Developer Toolbox in Las Vegas
Alliance is an annual, user-driven conference that brings together PeopleSoft technical and functional users from around the world for three days. DoIT’s own Todd Haddaway, Director of Database and Identity Management, and Stacy Long, Director of Enterprise Administration & Research Systems, presented UMBC’s Developer Toolbox in Las Vegas generating interest and requests from other universities for the source code to the toolbox so they can implement it at their institutions.
The Developer Toolbox for UMBC is a web-based program that allows developers, database administrators, and PeopleSoft administrators to monitor and control PeopleSoft. This allows developers allowing to self-service their problems with 5 unique tools all through one central interface.
Todd Haddaway at Alliance 2017
“It was great to see that there was interest”
Both Haddaway and Long described how the toolbox is used in their job roles, as well as how it has benefited not just developers, but them as well. Haddaway went into some of the details of the tools like where the data is pulled from, while Long went in-depth on how developers at UMBC are using it.
Originally, the two were supposed to present in just a room meant for 100. They were upgraded to another room and had 200 people come watch their presentation. “It was great to see that there was interest,” said Haddaway. “[We got] a lot of questions about why we decided to build the toolbox.”
“We actually missed the next session answering questions [from attendees].” said Long.
With so much interest, Haddaway has decided to open-source the toolbox to over 15 different universities that are requesting it, like Penn State, Cal State and the University of Massachusetts. By open-sourcing the toolbox, Haddaway hopes to help other institutions easily provide these services to their own community.
“...gives us the opportunity to highlight some of the innovative solutions that we have developed at UMBC”
Overall, Alliance 2017 was a great experience for the two and provided a great networking opportunity as well. “Networking with my peers at that conference is always helpful and by presenting, I made even more connections than I have at previous events.” said Long.
As for Alliance 2018, the two want to present again but on different topics. “Presenting at regional and national conferences gives us the opportunity to highlight some of the innovative solutions that we have developed at UMBC.” said Haddaway. “It also fosters conversation and collaboration with folks from other institutions.”
]]>
Alliance is an annual, user-driven conference that brings together PeopleSoft technical and functional users from around the world for three days. DoIT’s own Todd Haddaway, Director of Database...
http://my.umbc.edu/groups/doit
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Thu, 13 Apr 2017 10:01:16 -0400
Wed, 19 Sep 2018 14:12:14 -0400
Meet Khalid Muqueeth & Learn About His 2 Years Working in IT
Student worker reflects on the TSC before he graduates
Khalid Muqueeth, a senior in information systems, is a student worker at the Technology Support Center (TSC), which is the first stop in assisting the UMBC community with technology questions and requests. As he prepares for graduation, Muqueeth reflects on his past two years as a Senior Consultant at the TSC.
Growing up, Muqueeth had an affinity for technology. He always went after the tech classes in high school rather than the art ones. Muqueeth was also good with talking to people in general, so naturally the TSC was a good fit for him.
When he first started at the TSC, Muqueeth was thrown off as to what he would be doing. “I didn’t know what to expect,” Muqueeth said. “I thought I would be doing more hardware stuff.” Things like hardware support are one of the few things the TSC can’t do. Although he was good at answering phones, he made a small script of what to ask people to better assist them with their problems until he had it memorized by heart.
“One thing I always try to follow is, life is too short [you should] help someone else.”
He also recalls his first day as a jumpstart into working in IT support. On his very first shift, there were multiple calls coming in at once and a constant rush of people coming up to the front desk seeking tech support.
It wasn’t a solo effort though, as Muqueeth would go on to learn. Even during the constant rush, there was always someone with him at the desk to help out when needed. “It’s a group effort more than a solo effort,” Muqueeth said. “Everybody who works there, we all have each others backs.”
When not at the TSC, Muqueeth spends part of his time volunteering. Ever since high school, he has actively volunteered with Habitat for Humanity and has gone on to join Helping Hand. “One thing I always try to follow is, life is too short [you should] help someone else.” said Muqueeth.
He also finds time to volunteer at soup kitchens, while also playing an active role as an advisor to the Muslim Student Association (MSA) here at UMBC.
“....It’s like a little world in an office”
For the next wave of TSC student workers, Muqueeth has some key advice to pass down. First, practice makes perfect when you’re answering phone calls and it’s beneficial to recognize the tone of the person you’re talking to. The most important piece of advice? Don’t be afraid to fail, since you will learn a lot with assisting with different types of people.
“It’s a spontaneous job, no matter what you’ll be asking for help.” Muqueeth said.
Looking at his past two years, Muqueeth never imagined staying on this long, but has felt good for the times he was able to help people and is thankful for it. He attributes it to two main things; his fellow students he has worked with and how fulfilling the work is when he helps someone. “Everyone is different and fun,” said Muqueeth. “It’s like a little world in an office.”
]]>
Khalid Muqueeth, a senior in information systems, is a student worker at the Technology Support Center (TSC), which is the first stop in assisting the UMBC community with technology questions and...
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Wed, 12 Apr 2017 12:03:23 -0400
Looking Back at Betty Blanchette and Her 24 Years at UMBC
“You can always count on her to get the job done”
After 24 years at UMBC, Betty Blanchette, Software Developer for DoIT, is retiring. Blanchette not only leaves behind a varied career, but a positive impact on UMBC and the many people she has worked with.
“She takes on a task, she researches it deeply, she gets everything pulled together and makes it happen. You can always count on her to get the job done.” said Cheri Putro, Project Manager for DoIT.
Putro and Blanchette were both part of IT when it was two separate departments, academic and administrative. As UMBC continued to grow and expand, their group of IT would frequently move from building to building, even ending up in the basement of the library at one point, where the HP mainframes were located. They both would joke about how they had to fight off the geese at the time just to get to where they were going.
“She always maintained this wonderful sense of humor, and that's not always easy to do when you are under pressure.” said Putro, “I don’t think we could have made the conversion from HP to PeopleSoft without Betty, because [of] her institutional knowledge, we’re really going to miss that.”
Blanchette served as the Student Financials Technical Lead for the PeopleSoft SA implementation, where she was instrumental in ensuring UMBC’s students had accurate bills, 1098Ts, and overall provided a high level of support to Student Business Services (SBS).
Over the last few years Blanchette branched out beyond Student Financials and served as the SA Security Expert along with lending her support and knowledge to support all areas of Enrollment Management while still supporting SBS.
Before coming to UMBC, Blanchette was working for a company in Glen Burnie as a programmer. Her husband had spotted a job ad in the paper that UMBC was looking for programmers. Knowing nothing about the campus at the time, Blanchette decided to apply and interviewed with Putro and Joe Kirby, Assistant VP of DoIT. “I had never stayed at a place for more than three years, due to the whole contracting mentality” Blanchette said.
“Betty was instrumental in getting me through a lot of hurdles.”
Isabel Garrido, Assistant Director for SBS, remembers when she first came to UMBC and how Blanchette was very welcoming. “I came to this job after being away from the workforce so this was a real learning experience for me, and Betty was instrumental in getting me through a lot of hurdles.” said Garrido.
One of those hurdles happened to be ‘the crossover’, something that was referred to frequently but was completely unknown to Garrido at the time. Garrido would later learn that ‘the crossover’ referred to a migration of user data from one database to another.
“I finally cracked one day and asked about the crossover and where the information crosses over to and Betty said to me, ‘Well it’s not something where the information is dead and is going [somewhere else].’
“Betty was a vault of information in resources.”
Jean Bunche, Director of Special Projects for SBS, was always impressed with not only Blanchette’s dedication, but her resourcefulness after absorbing additional responsibilities. Bunche would worry if Blanchette would have any time for her, but Blanchette would always find time to work with Bunche.
“She never missed a beat,” said Bunche. “Betty is very responsive to your questions and if she doesn't know the answer, she will research it, she will dig, and she will get back to you. She doesn't just say ‘here's the answer’, she will help you learn.”
Bunche has worked with Blanchette for many years both in bringing up PeopleSoft and working on the legacy system. Bunche would sit down and discuss with Betty how they did something in the legacy system and how should they do it now.
“Betty was a vault of information in resources.” said Bunche.
Recalling some of the most memorable times she has experienced at UMBC, Blanchette reflected on all the community events and their importance. “I think it helps morale...the all staff meetings in IT help because you get to know other people. Keeping the community engaged is really important.” said Blanchette.
“I’m going to miss some of the work but it’s the people I’m going to miss the most.”
As for what she is going to miss most about UMBC, Blanchette emphasized that her time at UMBC was fulfilling because of her programming work and the people she came across. “I like what I do, I’m going to miss some of the work but it’s the people I’m going to miss the most,” said Blanchette. “It made it easier to stay through hard times because of the people.”
Starting from the left is Betty Blanchette, Isabel Garrido, Jean Bunche, and Cheri Putro
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After 24 years at UMBC, Betty Blanchette, Software Developer for DoIT, is retiring. Blanchette not only leaves behind a varied career, but a positive impact on UMBC and the many people she has...
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Wed, 19 Sep 2018 14:14:11 -0400
