Gender + Women's Studies at UMBC in Baltimore has an opening in our
administrative staff. Please consider applying.
The incumbent will provide administrative support to the Gender and
Women’s Studies Department (GWST), its diverse faculty, students, and
courses. Specific duties include the following business operations of
the Department:
-- Curricular: scheduling GWST primary undergraduate and graduate
courses and coordinating with departmental partners scheduling of
cross-listed courses in accord with university and departmental
deadlines and communicating these to faculty in order to execute the
schedule in a timely manner; exhibiting knowledge of program and course
requirements related to room requirements, meeting patterns, credit
hours, class capacities, course permissions, etc.; reviewing room
assignments with faculty, and finding rooms for unroomed GWST courses;
preparing and timely distribution of course flyers, major/minor guides,
and other publicity as needed; working with chair and faculty to prepare
and submit, track, and maintain Undergraduate Council submissions (from
creation to implementation); updating the catalog using university
software (Acalog);
-- Financial/Bookkeeping: maintaining, monitoring, and reconciling all
financial accounts and budget records; ordering supplies and equipment;
preparing purchase requisitions and maintaining P-card records, making
travel arrangements and preparing and processing reimbursements forms
for travel and activity related to the faculty and WILL Program and
Council of Majors activities;
--Hiring Liaison: preparing payroll; preparing all hiring forms and
letters, conducting annual Affiliate faculty elections and preparing
appointment letters, maintaining all faculty, graduate assistant, and
student employee personnel records; --
– Department Activities: opening and closing the office; greeting
visitors and students; answers routine questions from students,
department faculty Coordinating Committee members, and affiliate
faculty; preparing and distributing agenda, materials, and minutes for
the department, Coordinating Committee, and Affiliate Faculty meetings;
maintaining confidential student records, paper and electronic records
of departmental documents, including meeting minutes, correspondence,
reports, forms, class schedules; providing clerical course support for
full-time and adjunct faculty; and supervising student support staff in
accordance with UMBC policies and with the guidelines of federal, state,
and private agencies. The incumbent will also assist the Department
Chair and faculty in preparation of correspondence, annual reports,
program and personnel reviews, and other materials as needed; and in the
planning and execution of special events, receptions, and lectures,
including all arrangements and financial activities required to host
visitors to campus.
Requirements: Require a Bachelor’s Degree (preferably in women’s studies
or a related social justice field) and at least two years experience in
administrative staff work. Must have knowledge of Microsoft Office,
PeopleSoft, Google and Adobe applications. Excellent verbal and written
communication skills, bookkeeping knowledge, and an eye for detail are
essential. Must be able to plan, organize, prioritize, and execute
multiple and continuing assignments with general instructions and
regular, pre-set deadlines. Excellent customer service and cultural
competency skills, organizational, problem solving, and time management
skills are essential.
Interested persons can apply online at
