Please review and share the following information with any employee that has a role in payroll including payroll preparers, approvers, and any alternates that are needed during the shortened payroll schedule around the holidays. If you are in a primary role and know you will be off during one of these impacted pay cycles, please communicate to your alternates so there is adequate coverage.
Payroll Calendar
The November - January calendar is posted. We have updated the calendar to show the upcoming holiday closures. We will notify you immediately should any more changes happen that will modify the calendar and post the updates to the Payroll Preparer myUMBC group.
https://hr.umbc.edu/payroll-calendar/
Please pay close attention to the following dates:
November 13th – PR11 TIME-ENTRY EARLY OPEN
November 17th – PR11 EARLY TIME-ENTRY CORRECTIONS
December 1st- 13&14 PAPERWORK DEADLINE
December 11th – PR13 TIME-ENTRY EARLY OPEN
DECEMBER 15th- PR13 EARLY TIME-ENTRY CORRECTIONS
DECEMBER 21st- PR14 ONE DAY TIME-ENTRY
January 11th – PR15 ONE DAY TIME-ENTRY
We have highlighted all one-day time-entries and adjusted documents due to payroll dates. Please be sure to have someone available either the primary or the backup payroll preparer for time-entry after the holidays as this will be a one-day time-entry. Also, time-sheets will need to be approved while on holiday break.
Direct Deposit
Direct Deposit is strongly recommend. We currently mail all checks for employees that have not signed up for direct deposit. We have been experiencing major delays with the United States Postal Services. These delays could increase over the holiday period.
Electronic Time Sheet (ETS) Approvals
The ETS approval schedule will also be impacted by the holiday schedule. Time sheets for PR11 must be approved no later than November 12th. Time sheets for pay end date PR13 must be approved no later than December 10th. Time sheets for pay end date PR14 must be approved no later than December 18th. Failure to approve ETS by the deadline may result in employees not being paid in a timely manner.
