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  <NewsItem contentIssues="true" id="134069" important="false" status="posted" url="https://dev.my.umbc.edu/groups/instructional-technology/posts/134069">
  <Title>Accessing a Blackboard course to fulfill an incomplete</Title>
  <Tagline>Steps to reopening a course for one or few students</Tagline>
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    <div class="html-content"><div>When instructors have determined that a student needs extended time to access a Blackboard course for reasons related to illness, to submit work for an Incomplete, prepare for exams, or gather evidence for a portfolio or interview, they may <a href="https://wiki.umbc.edu/pages/viewpage.action?pageId=74974884" rel="nofollow external" class="bo">request a course availability override</a> for that student.</div><div><br></div><div>For example, here's a possible scenario. Emily was recently in a car accident, causing her to miss the last three weeks of class. She received an incomplete and needs to record a presentation and take the final exam. Unfortunately, her Blackboard course is closed and she can't get in to do the work. What can her instructor do?</div><div><br></div><div>If the course has not been <a href="https://doit.umbc.edu/post/133812/" rel="nofollow external" class="bo">retired from the Blackboard site</a>, this exclusive access can be provided through a special override setting in the Blackboard admin panel. Instructors can request a course to be re-opened only for the student who needs access (e.g., John Smith) and specify when that access should expire (e.g., end of May). If an instructor has multiple students requiring extended access, they only need to submit one RT and must specify expiration dates for each individual student.</div><div><br></div><h6>How to request a course availability override:</h6><div><br></div><div><ol><li>Go to <a href="https://wiki.umbc.edu/pages/viewpage.action?pageId=74974884" rel="nofollow external" class="bo">this FAQ</a> and review the steps</li><li>Open <a href="https://umbc.edu/go/1068" rel="nofollow external" class="bo">the RT form</a> and choose option #9</li><li>Specify CourseID, term, student(s), and expiration date(s)</li><li>Modify the due dates, release conditions, etc. in the Blackboard shell</li></ol></div><div><br></div><div>Once the override is set, the course will appear in the course list for the semester in which the student was officially registered (e.g., Fall 2022). NOTE: A course availability override does not automatically change due dates or release conditions in a course.</div><div><br></div><div>Since many students rely on Blackboard's course list to confirm their course registration, when courses are left open or have end dates modified, they are often confused to see older courses left as current. <span>A course availability override is a valuable option for faculty and students, allowing singular access to a course without compromising overall enrollment. For consistency and to prevent confusion, changing start and end dates is no longer available. This ensures all courses accurately reflect the correct term and improve the overall navigation experience for students.</span></div><div><span><br></span></div><div><span>--</span></div><div><span><br></span></div><p><em>UMBC is committed to providing a consistent learning experience for everyone. The last day we will support Blackboard Original is December 31, 2024. Please check out our training and support: <a href="https://umbc.edu/go/ultra" rel="nofollow external" class="bo">https://umbc.edu/go/ultra</a>.</em></p><div><br></div></div>
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  <Summary>When instructors have determined that a student needs extended time to access a Blackboard course for reasons related to illness, to submit work for an Incomplete, prepare for exams, or gather...</Summary>
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  <Tag>blackboard-tips</Tag>
  <Tag>course-availability-override</Tag>
  <Tag>hawken</Tag>
  <Tag>instructional-technology</Tag>
  <Tag>shell-access</Tag>
  <Tag>wyatt</Tag>
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  <PostedAt>Tue, 20 Jun 2023 11:12:08 -0400</PostedAt>
  <EditAt>Wed, 21 Jun 2023 08:34:46 -0400</EditAt>
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  <NewsItem contentIssues="true" id="116185" important="false" status="posted" url="https://dev.my.umbc.edu/groups/instructional-technology/posts/116185">
  <Title>5 reasons you should open your Blackboard course early</Title>
  <Tagline>Benefits help students and instructors</Tagline>
  <Body>
    <![CDATA[
    <div class="html-content"><span><p><span>At UMBC, <a href="https://wiki.umbc.edu/x/eYHGAw" rel="nofollow external" class="bo">courses are created in Blackboard</a> about four weeks before a new semester begins, providing time for faculty to transition instructional materials and assessments into a new site for students. All </span><a href="https://wiki.umbc.edu/x/VoAc" rel="nofollow external" class="bo"><span>course shells are unavailable</span></a><span>, however, requiring faculty to make sure students can see their courses and access content by the time classes start. Some instructors choose to open a course earlier, by days or weeks, to give students access to materials for preparation for a busy term.</span></p><p><span>While the semester might start on a specific date, here are five reasons why to consider opening your Blackboard course early.</span></p><p><span><strong>1. Introduce Students to Class</strong></span></p><p><span>Opening the class earlier gives you and your students time to start getting to know the course requirements, required course materials, and common questions or other logistics via a course FAQ. Orientations also allow you to find and fix unexpected issues with course content, including hidden files or broken links. </span></p><ul><li><span>Clarify expectations for how your course will be facilitated, especially if it’s fully online or hybrid, and what learners will achieve on their journey (<a href="https://pivot.umbc.edu/course-design/quality-matters/" rel="nofollow external" class="bo">Quality Matters</a>, 2018). </span></li><li><span>Provide a course tour so students can explore the structure of the course and find their way around the content and organization without the pressure of due dates. </span></li></ul><p><span><strong>2. Refresh Prior Knowledge </strong></span><span> </span></p><p><span>If your course has prerequisites or is part of a multi-part course, course materials and resources might include references to materials from prior courses or review materials. Opening your course early helps students to assess and refresh their knowledge before new content is introduced. </span></p><ul><li><span>Consider <a href="https://wiki.umbc.edu/display/faq/Panopto" rel="nofollow external" class="bo">Panopto videos</a>, reading material, interactive exercises, or self-check quizzes to refresh knowledge.</span></li><li><span>Support potential remediation with early access to materials and activities.</span></li><li><span>Include review materials for test preparation, especially for cumulative or certification exams.</span></li></ul><p><span><strong>3. Complete Early Course Content</strong></span></p><p><span>Some courses require that students complete practice problems, homework exercises, and other prerequisite activities to meet comprehensive curricular needs and learning objectives. As with refreshing prior knowledge, early content requirements may include non-assessment resources such as videos and reading materials, which can be valuable to student success (Weiss, 2019).</span></p><ul><li><span>Inform students about prerequisite requirements well ahead of due dates.</span></li><li><span>Allow ample time for students to complete any scaffolded assignments and come to classes prepared to learn new material. </span></li></ul><p><span><strong>4. Encourage Student &amp; Instructor Engagement </strong></span></p><p><span>Opening your course early welcomes students into your virtual classroom and fosters greater interaction between you and your class. Early course access allows students to review the syllabus and complete introductory assignments, like a syllabus quiz or Quiz 0. Students can engage with course messages and announcements.  </span></p><ul><li><span>Connect students with each other through an introductory discussion, FAQ discussion, or </span><a href="https://umbc.edu/go/voicethread-faq" rel="nofollow external" class="bo"><span>VoiceThread</span></a><span>. </span></li><li><span>Add your own welcome video for a personalized touch and post your instructor introduction to help build trust and community with your students (Bain, 2004)</span><span>.</span></li><li><span>Send regular messages and update course announcements to establish essential instructor presence (Garrison, Anderson, and Archer, 2000).</span><span> </span></li></ul><p><span><strong>5. Support Student Success</strong></span></p><p><span>Getting started early helps students start the semester on the right track with access to course materials, digital resources and textbooks. Early access to a course helps with student awareness of the course schedule and their own performance. Knowing when due dates occur and how they're doing, thanks to frequent and timely feedback, can help students become more successful in your courses.</span></p><ul><li><span>Create opportunities for students to practice with course tools, such as a low-stakes, zero-points quiz with </span><a href="https://wiki.umbc.edu/x/0AI9BQ" rel="nofollow external" class="bo"><span>Respondus Lockdown Browser</span></a><span>. This can reduce stress ahead of required exams.</span></li><li><span>Ensure students know they can leverage </span><a href="https://wiki.umbc.edu/x/7xQSC" rel="nofollow external" class="bo"><span>Ally’s alternative file format</span></a><span> to support their learning preferences. This step aligns with the guiding principles of Universal Design for Learning and empowers their learning process (CAST, 2018).</span></li></ul><p><span><span>By default, the starting date for all Blackboard courses are set to 2 weeks before the semester begins, allowing you to open the course any time during that period. If you’d like to open a course earlier than 2 weeks before the semester starts, you can change the date for an Original course </span><a href="https://wiki.umbc.edu/x/AwNpAQ" rel="nofollow external" class="bo"><span>using this FAQ</span></a><span>, but Ultra courses will <a href="https://doit.umbc.edu/request-tracker-rt/doit-myumbc-blackboard/" rel="nofollow external" class="bo">require a ticket</a> for support.</span></span></p><p><span>As always, if you have any questions about teaching, learning, and technology at UMBC, please consider the following options:</span></p><ul><li><a href="http://pivot.umbc.edu/" rel="nofollow external" class="bo"><span>PIVOT</span></a><span> |</span><a href="https://doit.umbc.edu/itnm/academic-continuity/" rel="nofollow external" class="bo"><span> Academic Continuity</span></a><span> |</span><a href="https://fdc.umbc.edu/teaching/keep-on-teaching/" rel="nofollow external" class="bo"><span> Keep On Teaching</span></a><span> |</span><span><a href="https://doit.umbc.edu/students" rel="nofollow external" class="bo"> Student Technology Resources</a></span></li><li><a href="http://www.umbc.edu/faq" rel="nofollow external" class="bo"><span>Check our extensive FAQ collection</span></a><span> </span></li><ul><li><a href="https://wiki.umbc.edu/x/LohnB" rel="nofollow external" class="bo"><span>What’s new in Ultra?</span></a><span> |</span><a href="https://wiki.umbc.edu/x/bwrSAQ" rel="nofollow external" class="bo"><span> Known Issues</span></a><span> </span></li></ul><li><a href="http://my.umbc.edu/go/request-help" rel="nofollow external" class="bo">Open a ticket via RT</a></li><li><span>Follow the</span><a href="http://my.umbc.edu/groups/instructional-technology" rel="nofollow external" class="bo"><span> Instructional Technology</span></a><span> &amp;</span><a href="http://my.umbc.edu/groups/doit" rel="nofollow external" class="bo"><span> DoIT</span></a><span> myUMBC groups</span></li><li><a href="http://doit.umbc.edu/itnm/staff/" rel="nofollow external" class="bo"><span>Request a consult</span></a><span> with instructional technology staff</span></li></ul><p><strong><br><br></strong></p><p><span>~ by </span><a href="http://doit.umbc.edu/itnm/staff/hawken/" rel="nofollow external" class="bo"><span>Mariann Hawken</span></a><span>, </span><a href="https://doit.umbc.edu/itnm/staff/abrams/" rel="nofollow external" class="bo"><span>Josh Abrams</span></a><span>, &amp; </span><a href="https://doit.umbc.edu/itnm/staff/wyatt/" rel="nofollow external" class="bo"><span>Laura Wyatt</span></a></p><p><strong><br><br></strong></p><p><span><em>References</em></span></p><p><span>Bain, K. (2004). </span><a href="http://proxy-bc.researchport.umd.edu/login?url=https://search.ebscohost.com/login.aspx?direct=true&amp;AuthType=ip,url,uid&amp;db=nlebk&amp;AN=395228&amp;site=eds-live&amp;scope=site&amp;ebv=EB&amp;ppid=pp_135" rel="nofollow external" class="bo"><span>Chapter 6: How do they treat their students?</span></a><span> From </span><span><em>What the best college teachers do</em></span><span>. Boston: Harvard Press.</span></p><p><span>CAST (2018). Universal Design for Learning Guidelines version 2.2. Retrieved from </span><span><a href="http://udlguidelines.cast.org/" rel="nofollow external" class="bo">http://udlguidelines.cast.org</a></span></p><p><span>Garrison, D. R., Anderson, T., &amp; Archer, W. (2000). Critical inquiry in a text-based environment: Computer conferencing in higher education. </span><span><em>The Internet and Higher Education, 2</em></span><span>(2/3), 87-105.</span></p><p><span>Quality Matters Rubric, Sixth Edition (2018).</span></p><p><span>Weiss, H. L. (2019). Work in progress: Using videos for improvement in knowledge of prerequisite material. 126th Annual Conference &amp; Exposition. American Society for Engineering Education.</span></p></span></div>
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  <Summary>At UMBC, courses are created in Blackboard about four weeks before a new semester begins, providing time for faculty to transition instructional materials and assessments into a new site for...</Summary>
  <Website>https://my3.my.umbc.edu/groups/instructional-technology/posts/116185</Website>
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  <Tag>course-management</Tag>
  <Tag>effective-practices</Tag>
  <Tag>hawken</Tag>
  <Tag>online-learning</Tag>
  <Tag>student-success</Tag>
  <Tag>wyatt</Tag>
  <Group token="instructional-technology">Instructional Technology</Group>
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  <PostedAt>Thu, 20 Jan 2022 11:01:38 -0500</PostedAt>
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