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Few college graduates can claim to have had the experience my fellow staff and I have shared while with the Women’s Center. Our jobs have been many things: one part employee, one part student, one part teacher, one part social justice programmer, one part artist, one part writer, one part friend, one part killjoy. I can’t speak for everybody, but I know I was able to work from many different angles–something I’ve always wanted in a job–and I was guided by my own passion for feminism and social justice. With the Women’s Center, I have gained quite a bit of insight into working with a professional social justice organization.

This is where I’m going to talk about what I’ve gained from my time with the Women’s Center.

I’m not crying or anything about it being my last day…

Working at the Women’s Center you gain a lot of different skills that become increasingly useful as you approach graduation and begin to enter the “real world,” as we so forebodingly call it (as if college is a wholly separate fantasy world where our responsibilities don’t exist). Here are a few of the most valuable things I’ve learned about, and that I’ve been reflecting on as I count down to my last day working at the Center.

Professional experience

First and foremost, the Women’s Center is a real live university department with an office and official logo and letterheads and everything. Working for the Center meant working in a professional space and conducting myself in a professional manner. We have tons of fun in the office, but we also work hard to get things done on campus. I would attend meetings with campus staff, write official copy for various publications, and (try to) conduct myself with the poise and responsibility of someone who wanted to represent the Women’s Center in the best way possible.

Vincent Adultman, or three children stacked on top of each other pretending to be an adult person, from Bojack Horseman.

Before I started at the Center, I took for granted what “professional experience” meant and how important it is; I thought I would simply enter the state of professionalism once I got a real job and made real money and had a real mortgage with a real wife and kids and a real white picket fence. Like a college student caterpillar becoming a business butterfly through the phenomenon of career chrysalis. No, professional experience is something truly important to new graduates out there, especially those who haven’t had as much time working in an office setting. Understanding how to represent your organization well and being familiar with the politics of professional life, whether that means comporting your language for student affairs or not wearing the boxers you slept in last night to work the next morning, can be crucial as you enter the professional world.   

Research

Sometimes I imagine that the writing and research you do in college goes away once you get your dream job. As if you will become Miranda Priestly and just have a vision of what you want, and then some poor highly-skilled people will work all night to make your vision come into reality. Nope, sorry (or maybe that it is your reality… then you can stop reading). At the Women’s Center, research and writing are at the backbone of what we do.

The plainest function of the Women’s Center is to make UMBC a better place for women and other minority students (for a more eloquent mission statement, go here); in operationalizing this mission, we have to continually make arguments, and we rely on research–sometimes our own–to justify them. For example, people know that sexual assault on college campuses is a big deal, but HOW and WHY do they know that? Somebody who was assumedly concerned about the welfare of sexual assault survivors on campus, raising awareness about this issue, and curbing rape culture decided to conduct some research. Now we have their work to thank for Take Back the Night, the Clothesline Project, and many of the other activist projects that the Women’s Center has taken the lead in planning. The Women’s Center’s own director, Jess Myers, conducted research about online anti-sexual assault activism.

The Women’s Center lives up to the expectations that are put upon any department under the umbrella of a “research university,” like UMBC. We encourage and advance research, and even do our own. By partnering with other departments, the Women’s Center is able to help promote student research, which is what happened to me. Working with both the Gender and Women’s Studies Department and Megan Tagle Adams at the Center, I was able to conduct original research and present it at URCAD. Independent research is an incredibly important part of being a UMBC student and, if you’re interested in going on to graduate school, it is integral.

Leadership skills

One of the most important things that I’ve learned with the Women’s Center is how to be a good leader. None of us come to leadership from the same angle. Some of us are the ones who can stand on stage and rouse the crowd. Some of us are the ones who work hard to develop an idea into reality. Some of us just want to stimulate a conversation by listening and asking questions. No matter how you come at leadership, it is important to know that anyone can do it. It doesn’t take a cult of personality or a penchant for fine Italian pantsuits–it just takes you. Whether it’s through the mentorships with the best bosses in the world, Jess and Megan, or through the independence you are allowed while working on your own project, when you’re working with the Women’s Center, you learn so much about yourself as a leader, a team player, and how you can be better.

I think the Women’s Center is incredibly successful at encouraging what I’m going to call “responsible leadership”–a leadership that is founded on respect for others and social justice. We lead by listening and reflecting. We lead through solidarity among differences. We lead through attention to the power inequities that affect our relationships. We lead because we care and are passionate about positive social change. I am proud to have come out of the Women’s Center, not only a campus leader, but one that is thoughtful, sensitive, and ready to listen.      

It’s not just that I’ve grown–it’s that I’ve been able to help my colleagues grow, as well. The staff at the Women’s Center is united in supporting one another and lifting each other up. As such, we are expected to do our best and push each other to be better. Coming into the Women’s Center, I knew I wanted to do big things on our campus, but I didn’t know how to make those things happen or where to even start. It was only by working with the Women’s Center as a team that we were able to make Critical Social Justice the important and sustainable initiative that it is today. I look back on the impact that CSJ has made with pride. I have affected change at UMBC, and the future looks bright. When I look back at the teamwork that was put into the program, it only makes everything feel so much more powerful.

Alright, this is where I’m going to get kind of abstract and very unapologetically sentimental.

I think the most important thing about my time with the Women’s Center, however, is that it was where I met my UMBC family. Some of my colleagues might see it differently, but I’m always inclined to understand relationships through kinship. See, my biological family is small. We’re just three people, so we have this thing where our friends become our family. For the longest time, I have had aunts, uncles, sisters, brothers, cousins who are nowhere near related to me–we just love each other, and that’s enough. That same kinship that comes so easily between myself and my big extended family, is also sown among us at the Women’s Center. I’ve cried in front of most of the Women’s Center staff–and not the cute cry. It’s that big, ball of emotion weighing down on your throat, gaggy cry. I’ve also laughed so hard that I had big warm happy tears dribble down my cheeks. The Women’s Center staff has cried together, laughed together, seen each other at our worst, at our best, and at our strangest. We’ve allowed a truly special amount of vulnerability between each other. We work hard to build each other up, and we also trust each other to challenge one another when we need it. It’s a powerful dynamic that we share, and it’s nothing less than a family of feminists and activists intent on supporting one another in the most radically caring ways.

I was going to end this blog post–my last blog post–with something like, “I don’t know what I would have done without the Women’s Center…” but I find it’s near impossible to even think about my life without the Women’s Center in it, because all of my experiences with the Center seem to be firmly rooted in my heart and my mind. I have been profoundly changed and inspired with this amazing group of people and their transformative ideas for the future.
Maybe there’s everything left to say. I could go on and on on about the Women’s Center for forever. I often do if you let me. But all I can think to end this post with is a simple thank you to the Women’s Center staff who’ve shared two of the most unforgettable years of my life. Thank you for being you and sharing in this phenomenal journey.

Current and future Women’s Center staff: May your days be filled with white male tears and the promise of feminist futures!

Hi! I’m Emily Somach, a graduate student at University of Maryland’s College of Information Studies. I am working towards my Master of Library Science degree, specializing in Archives, Records, and Information Management, and work as a Graduate Assistant in the UMBC Special Collections.

For the past six months, I have been working on an exciting project to create Encoded Archival Description (EAD) for Special Collections’ archives. The project is funded by the National Historical Publications & Records Commission (NHPRC) through the grant opportunity entitled “Documenting Democracy: Access to Historical Records Projects.”

What is EAD?

Well, the short answer is that EAD is a standard; it is used to encode data and information about personal papers or corporate records (i.e. archival materials). EAD is also an XML schema called EAD-XML, which means that an EAD record is written using the markup language XML (which is very similar in structure to the more familiar HTML). Lastly, an EAD record is also a type of finding aid.

And what, you may ask, is a finding aid? A finding aid is the archival term for an index or guide to a collection. It is useful to both archivists and researchers; it helps the former gain intellectual and physical control over collections, and allows the latter to find and use materials relevant to their work.

Essentially, EAD allows archivists to create platform independent records (or finding aids, the two are synonymous when discussing EAD) that are more dynamic and versatile than a word document or content management system record. EAD finding aids are easy to represent online and share between systems; they allow the public to find and access information about archival collections through online catalogs or discovery tools. Ultimately, collections represented in EAD become far more accessible and easy to locate and use.

How to Create EAD

EAD can be created by hand or through automated processes, but manually creating an entire record from scratch in XML is very time consuming and cumbersome. Luckily, for this project, we did not have to start from scratch or do everything by hand. Instead, we opted to repurpose the data we already had in PastPerfect, the content management system used by Special Collections. We developed a workflow that allows us to extract this data from PastPerfect and convert it into EAD-XML. While some post-processing and manual edits are required, the large majority of the workflow is automated.

PastPerfect records and data can be exported in a variety of formats, including PastPerfect’s own flavor of XML. For the purposes of our project, we decided to export records in this PastPerfect-XML format, which meant that we would eventually be transforming one type of XML into another, i.e. PastPerfect-XML into EAD-XML. We decided that such a transformation would be easier and more straightforward than any other, as it only requires one transformation and one language.

The Workflow

Stylesheet Creation

Upon starting the project, I worked closely with Dmitri Rudnitsky, an Information Systems undergraduate student at UMBC skilled in computer programming. Dmitri and I learned as much about EAD, XML, and XSLT as we could in two weeks, then set to work on the most technical aspect of the project: the XSLT stylesheet. XSLT (Extensible Stylesheet Language Transformations) is a language that is used to transform one XML file into another XML file. Not to get too technical, but we used this language to write functions that would take data from the PastPerfect-XML and rewrite it in the form appropriate to EAD-XML. Since Dmitri had to leave at the end of April, we wanted to utilize his expertise on this part of the project prior to his departure. By the time he left the project, I hoped to have learned enough to carry on with the rest of the work myself.

Fortunately, we had a working version of the stylesheet by the time Dmitri left. By this time, I also felt comfortable tweaking, streamlining, and editing the stylesheet on my own as the work progressed and I learned more about XSLT. This stylesheet is available on the project's GitHub space: https://github.com/UMBC-Library/EAD-XML/blob/master/stylesheets/PPtoEAD_withComments.xsl. A few months later I was able to create two more stylesheets for the project: one that splits a batch file into individual files and one that transforms the EAD-XML into HTML for web display. 

Data Cleanup

Once we completed the initial version of the stylesheet, I shifted gears and started focusing on the data export from PastPerfect. Before we could extract any data, we had to ensure that it was as standardized and error-free as possible. Using the descriptive rules outlined in the Society of American Archivists’ Describing Archives: A Content Standards (DACS), we developed our own set of guidelines and standard forms for each field in PastPerfect. We then checked and edited each field in each record to adhere to the guidelines and ensure a uniform output.

Occasionally, in order to correctly fill in a field, I had to physically locate a collection and identify or verify certain features. Most frequently this meant counting the number of boxes and calculating the equivalent linear footage, or checking to see what condition the collection was in and if it required conservation. Other times, it meant checking accession paperwork and describing how, when, or from whom we had acquired a collection.

Prioritization of Records

After the records were cleaned up, we prioritized all of them (about 150) into three groups: high, medium, and low. Prioritization was based on how complete they were or how much further editing they required. We added all of this information into a spreadsheet to track each record’s priority ranking, required edits, data cleanup status, and export status.

Export

Fortunately, after much brainstorming, trial, and error, I was able to create a batch processing tool that not only transforms one PastPerfect-XML file into EAD-XML but also splits it into multiple files. The result is a folder of files: one EAD-XML finding aid per record. Once I had the batch tool working, I exported all records from PastPerfect classified as highest priority into a batch file.

Transformation and Post-Processing

After export, I ran the batch tool on the PastPerfect-XML batch file which contained records for 38 collections. After about one second, a folder appeared containing 38 EAD finding aids.

As discussed earlier, it was not possible (or within the scope of my expertise) to automate every aspect of the EAD creation. This meant that a few aspects of each EAD file needed some manual edits. Most notably, the source and classification of subject terms and people names had to be added (i.e. if it was a Library of Congress subject heading or a local term, if a subject was a geographic location or a genre, etc.). Samples of these records are available on Github.

HTML for Web Display

The final step was to make the now complete EAD finding aids displayable on the internet. This meant using another stylesheet to transform the EAD-XML into HTML. To do this, I ran all of the new EAD-XML files through another batch tool, resulting in 38 HTML files. I then created a cascading stylesheet (CSS) to style the HTML, ensuring consistency with the new UMBC Special Collections website. While not complete, the final product will be an individual webpage for each collection that displays EAD data in a readable way and also links to the raw XML file as well as a printable PDF version of the EAD finding aid. The current templates for both of these processes are available through Github. Here is an example of how the EAD finding aid might display online:

Thank you for this thorough description, Emily! Although Emily is leaving UMBC very soon, the EAD project will continue into 2016. Have questions? Contact Lindsey Loeper, Special Collections Archivist, at lindseyloeper@umbc.edu or 410-455-6290.

Name: Danielle Haskin

Internship, Co-op or Research Site: McNair Scholars Fellowship

Position Title: Primary Investigator/ Researcher

Major(s)/Minor(s): Emergency Health Services/ Sociology 

Expected Graduation Year: May 2016

Briefly describe your internship, co-op, or research opportunity, including your day-to-day tasks, responsibilities, and assignments.

Since this is the first research project I have done, I am learning everything from scratch. Being the primary investigator, I am in charge of the entire study with the support of my mentor, Dr. Rick Bissell. I was required to secure an avenue to disperse my surveys, maintain contact with people to find events to meet patients, write an extensive research report, and present my findings at multiple research conferences among other tasks that were required to ensure a well executed study. 

Describe the process of obtaining your internship, research, or co-op opportunity.

I was walking through the halls and noticed a signup sheet for the McNair Scholars program.  I had decided to attend UMBC because of its highlight on undergraduate research but was not sure on how to begin the process, so when I read up on the program, I thought McNair may be a good starting point. I was later contacted to complete the application process by the graduate research assistant and statistician for the McNair program. The program requires for you to develop a research proposal and submit it for a competitive position in the summer research institute.   

What have you enjoyed the most about your position or organization/company?

Being a first generation college student there were academic questions I had and no ideas where to get answers. The McNair Scholars program has allowed me to develop a research proposal, conduct the research, and write a publishable paper all with the support of those who have previously gone through the same process. I was awarded a Fellowship through the Summer Research Institute, SRI, that mimicked a graduate fellowship process. This SRI provided room and board along with a stipend to conduct my research over the summer. I also received graduate school preparation and incentives such as a GRE prep course, GRE exam waivers, and application fee waivers when I apply to graduate schools. Having preparation for the next step in my education has been wonderful!

How do you believe you have made an impact through your work?

I am conducting research in order to gauge the receptiveness of an adult diabetic population to a community paramedicine, or similar community based healthcare service. The information I gather should support the research that has been ongoing by various community based health care personnel. I am filling gaps that are currently in the literature since this is still an emerging topic. This program aims to help populations that are underserved by traditional health care programs. I have worked in conjunction with the American Diabetes Association throughout this project and hope to continue to help the community through education and support. 

What advice would you give to another student who is seeking an internship or similar experience? 

Get involved early! If you have the slightest idea you may want to work on a project talk with your adviser or a professor that may be able to help you find a project. You don’t have to begin by developing your own research either. There are constantly projects that professors or graduate students are working on that may need your help. If you determine that you like it, joining a program such as McNair Scholars really is the best route because they allow you to fully develop, plan and conduct your research. Also looking into the Undergraduate Research Award or presenting at URCAD is something you should keep in your mind. The experience really is priceless!

Please provide a short reflection or quote about what you liked most about your position / earning internship credit / working with the Career Center.

This research project has required that I get out of my comfort zone and move onto the next step in both my education and career. I am involved in projects that I didn't previously think I had the experience for all because of the connections I have made through my research. 

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Take a look at all the events lined up for Critical Social Justice: Baltimore 365!

October 19th | Monday

Baltimore 101: Why Baltimore Matters – 12PM to 1PM in Commons 329 – Who are we talking about when we talk about Baltimore? Led by Dr. Jodi Kelber-Kaye.

Dialogue with Delegate Washington: LGBTQ Youth Homelessness – 7PM to 8:30PM in Commons 329 – Maryland State Delegate Mary Washington will speak about LGBTQ youth homelessness in Baltimore, including a brief overview of the history of LGBTQ rights in Maryland, where things stand now, and how you can get involved. Directly following this conversation there will be a small reception. Event sponsored by: Student Life’s Mosaic: Center for Culture and Diversity. 

October 20th | Tuesday

Baltimore in Action: Always Rising Keynote Event – Doors open at 6:30PM, keynote begins at 7PM in the UC Ballroom – Teach-in panel moderated by radio host Marc Steiner featuring Baltimore social justice activists: Rev. Dr. Heber Brown, III, faith-based activist and community organizer; Dr. Marisela B. Gomez, public health advocate and author; Tawanda Jones, activist and sister of Tyrone West; Jacqueline Robarge, founder of Power Inside; Kwame Rose, social activist and hip-hop artist. Meet-and-greet reception with the speakers will follow the keynote.

October 22nd | Thursday

Vines, Rhymes, & Headlines: Telling the Story of Baltimore – 12PM to 1PM on Commons Main Street – Discussion with Karen Houppert, author and editor-in-chief of Baltimore City Paper. Moderated by Professor Deborah Rudacille (English). 12PM to 2PM – Multimedia exhibit exploring Baltimore as captured through the mainstream media – and the tweets, photos, music, and new media pushing back. Event sponsored by: the Women’s Center. 

From Belief to Action: An Interfaith Dialogue – 5PM to 6:30PM on Commons Main Street – Moderated roundtable discussion with religious and spiritual leaders engaged in social justice activism in Baltimore followed by a facilitated audience conversation. Panelists will highlight the many ways that their religious and spiritual beliefs and practices inform and propel their work towards justice and equality. Event sponsored by: Student Life’s Mosaic: Center for Culture and Diversity. 

October 23rd | Friday

How to Talk to Kids about “-Isms” – 10AM to 11AM in the Women’s Center – Roundtable discussion about the challenges and best practices for introducing children to social justice. Invited panelists include: Lisa Gray, Dr. Jodi Kelber-Kaye, and Dr. Marcela Sarmiento Mellinger. Event sponsored by: the Women’s Center. 

Walking Tour of a Baltimore Neighborhood – 12:30PM to 3PM, meet at Commons & Park bus stop – Join Dr. Kate Drabinski from GWST for a 90-minute walking tour that will take us from the UMBC shuttle stop at MLK and Pratt, into Pigtown, and back across MLK for a tour of the Westside. Free tickets available at the CIC desk from September 28th through October 21st.

If your department or organization is planning a program this fall semester that reflects the spirit of Critical Social Justice: Baltimore 365, let us know at womens.center@umbc.edu!

More details and events will be announced leading up to CSJ: Baltimore 365, so like us on Facebook, follow us on Twitter, and use the hashtag #CSJ365 to keep up-to-date with the latest news!

* All events are free and open to the public.

** Contact womens.center@umbc.edu if you need special accommodations. 

The Critical Social Justice initiative is coordinated by the Women’s Center with Student Life’s Mosaic: Center for Culture and Diversity.