Lunch and Learn for Faculty Part 1: Library Video Services and the Library Innovation Lab, March 27, 12-1. This event will cover:

•  The Library's digital and DVD video collections 
• The Library Digital Media Lab which provide equipment and  facilities for DYI digital media production.
• The Library Innovation Lab which provides equipment and software for fabrication including 3D printers and scanners, laser cutters, and more.

• Check Before You Submit: Before submitting an invoice, verify that the RemitAddressmatches exactly what is in PAW. If the address is not current, do not submit the invoice; contact Business Services via RT to have the vendor record updated first.

• Date Accuracy: Always ensure that invoices reflect the current date. Backdated or incorrectly dated invoices can cause reconciliation issues and delays in the approval workflow.

• Don't Forget Receipts: A friendly reminder that all reimbursement requests must include legible receipts. Missing documentation is the #1 cause of payment delays.

• EFT/ACH Enrollment: Please encourage your frequent vendors to sign up for EFT/ACH payments using the GADX-10 Form. It is faster, more secure, and helps avoid mail delays.

• Use the RT System: For internal inquiries, please submit an RT Ticket rather than emailing staff members individually. This ensures your request is tracked and handled by the first available team member.

• Do not enter an RT Ticket in the AP Queue to change a remit address. * If a remit address is incorrect, the supplier must complete a New Supplier Form and W-9 through the PAW portal under "Quick Links."
• We must have formal documentation on file to support changes. This is critical for resolving any Banking Services issues with the State of Maryland; without the correct paperwork, the State cannot process our requests.

• The "BusServ" Email: The busserv@umbc.edu address is strictly for outside vendors. Campus departments should use the RT system for all internal questions.

• 1099 Reporting: When processing a reimbursement for out-of-pocket expenses, do not use an account that generates a 1099 to the individual being reimbursed. Using a 1099-reportable account will result in incorrect tax reporting for the payee.

• R*STARS Payments: All R*STARS payment requests must include complete and accurate information to be processed through the State’s system. Missing details often include:
• Agency Number: The 3-digit code for the state agency (e.g., UMBC is R41).

• PCA (Program Cost Account): A 5-digit code specific to the department or project receiving the funds.

• Object Code: A 4-digit code identifying the type of expenditure (e.g., 8337 for revenue or 1537 for expense).

• Transaction Code (T-Code): Usually 410 for revenue or 412 for expenses.